You can use one of Outlook’s pre-defined search folders, or create one of your own. This shortcut is useful when you frequently search for a particular phrase, emails to or from particular people, flagged mail, or any number of other criteria. This shortcut lets you create a Search Folder. Bonus tip: Ctrl+H will open the same window, but to the Replace tab. Microsoft Outlook includes several ways to quickly view the information you need - through hyperlinks in messages and other items, the Outlook Bar and shortcuts. Just type your search term into the bar, then click Find Next. You need to make sure that the item is open (double click to pop it out), otherwise F4 won’t do anything. If you don’t want to search your whole mailbox, but just the content of a particular item, just click F4 to open the Find and Replace window.
Narrowing down the search this way makes sure Outlook doesn’t return too many superfluous results. Here you can specify what item you’re looking for (message, contact, appointment etc.), where to look for it, how it’s categorized, and much more. This opens the little-known but very useful Advanced Find window. This comes in especially handy if you’ve forgotten which folder you’ve saved a particular item in. Ctrl+Alt+Aĭepending on which module of Outlook you’re in, using this shortcut will expand your search to include All Mail Items, All Calendar Items, or All Contact Items. This opens the Outlook search ribbon and places an active cursor in the search bar from anywhere within Outlook. The Ctrl+E or F3 shortcut is what you’re looking for.
The reflex action to find anything these days is to use the Ctrl+F shortcut, but this actually forwards the email that’s currently selected. These shortcuts will help you navigate your inbox faster and effectively. If you receive a lot of emails, it’s likely you frequently use the search function. We even use Outlook on our phones to keep up with things when we’re out of the office. There are many shortcuts to learn in Outlook, and some come in handy more than others. We manage our schedule with Outlook’s calendar feature.
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